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Zoom online meeting tool

Use Zoom for remote education and guidance, web conferencing and webinars.

Zoom will replace Adobe AC. Adobe AC will not be available anymore for Oamk employees at the end of 2020. (A separate bulletin has been published in Oamk’s intranet on January 30, 2020). What comes to quality Zoom videos are better than Adobe Connect, and moving videos to our video services (YouTube and MS Stream) is easier than moving AC videos, because the recordings are saved directly to your computer. In addition, the Zoom interface is simpler than Adobe Connect. Finnish universities have largely switched to Zoom.


You can attend a Zoom meeting directly in your browser, or you can install the Zoom application on your computer. Zoom works in Windows, on Mac and Linux computers and also mobile devices (iOS and Android).

Install Zoom on your computer

If you have a machine maintained by ICT services, you can find Zoom from the Software Center.

If you are using your own personal computer, download the Zooom installation package for the Zoom Installation-page (oamk.zoom.us/download). From there you also find download links for mobile devices (iOS and Android). You can also download the Zoom Plugin for Microsoft Outlook, which lets you create meeting invitations directly from your Outlook calendar.

Log into Zoom in your browser

  • Log in https://oamk.zoom.us
  • Use your Oamk username and password.
    • Note! If, after automatic logout, you come across a login view that does not look like an Oamk login window, select in that view SS = (Single sign-on option), and enter oamk at the beginning of the address.
  • If you haven’t already installed Zoom, here’s how to download a separate Zoom app for your computer: it’s a good idea to do so.

Set up a meeting, or join a meeting

  • Start a meeting right away in your meeting room,
  • preset a meeting, or
  • attend someone else’s meeting.

If you are the organizer of the meeting, please share the link with others, eg via email or calendar invitation. This is conveniently done through Zoom.

To join someone else’s meeting you need a link. You will receive the link from the organizer either as a calendar invitation or by email.

A mobile application is also available

When you use the mobile app, select SSO at the login and type oamk to the beginning of the address. (Oamk’s Zoom address is oamk.zoom.us.)


User tips

  • Use a headset
  • Talk close to the microphone
  • If you record a meeting, mention it to the participants. Find out where your meeting is saved on your computer. Rendering is done afterwards.
  • If there are many participants, advice them to keep the microphone on mute when not talking

Original sound during music remote teaching

For music teachers and students, Zoom is a particularly good option as it enables the use of original sound. Zoom’s English instructions explain how to turn on “original sound” in the settings. Note that in Zoom, as in web conferences in general, there is always a delay, for example, singing together from different addresses doesn’t work. (Make the necessary changes to the settings of your Oamkin Zoom account yourself. If you also need stereo audio, you’ll find it in the same place).

Instructions


Basic information about Zoom

  • Acquired through CSC, Zoom is specifically designed for use by universities (and research).
  • The service is located on the NORDUnet server.
  • Data traffic is concentrated in the EU and complies with data protection requirements.
  • There is no cloud storage yet: the recordings are done directly to your own computer, from where you have to transfer them to e.g. YouTube or MS Stream.
  • A meeting can have 300 participants.
  • A webinar can have 500 participants. (If you need access to webinars, contact ICT Services)

Recording Zoom meetings

  • Cloud storage is coming soon (the goal is spring semester 2020)
  • Currently, only local storage on your computer is available: audio, video and chat are included.
    • NB! If you are recording a session, make sure your computer has storage capacity.
      For example, we tried and found that the completed 2 hour lecture recording took 270 MB.
    • At the end, Zoom will start to convert the video to the mp4 format. If you want, you can log out from your computer and do the converting later by double clicking the .zoom file in the recording folder.
      When Zoom is converting the video, it shows the status: in this example, 25 % of the converting is done.
    • You will be able to set the storage directory yourself at the end of the lecture. If you have plenty of space on your computer, create, for example, a Zoom sub-directory in the videos directory. If you have to use, for example, an external hard drive, make sure you do not remove it from your computer until your recording is securely saved.
      Here, the video is saved to a subfolder under the video folder.
  • The recording format for Zoom meetings is mp4.
  • Participant’s names will not be shown in recordings. (= Default setting that you can change if necessary.)
  • Polls and breakout rooms and possible handwritten subtitles are not included in the recordings. (Note: subtitles are not even worth considering before cloud storage is available, as they will not be recoded anywhere and would require a professional copywriter during a live recording.)
  • The recording can be either a speaker view (only the active speaker is displayed) or a gallery view showing all participants (up to 25)

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This article was published in these categories: [:fi]saavutettava ohje[:en]accessible guideline[:], for staff, Oamk , GUIDELINE, Bulletins & Guidelines, softwareand tagged , , , , , , .Add a permalink to your favourites. Follow comments to this post with a RSS feed. Post a comment or leave a trackback: Trackback URL.

One comment

  1. Sari Alatalo
    Written on 21.4.2020 at 06:50:08 | Permalink

    Tässä ei oikeasti kerrota, mikä logiikka tällä zoom-jutulla on ja miten se toimii eli kaikki oleellinen informaatio puuttuu.

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