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Peppi: Student’s Desktop

In the student’s desktop there are buttons with images to the most used actions: PSP, Transcript of records, Resource calendar , and Timetable engine (Lukkarikone). In the top of the desktop there is the Peppi menu where are the desktop actions and some other actions to be found. In this guide the actions are to be explained in the order of the Peppi menu.

Student Peppi menu

Click the picture to see is as a bigger picture, return to this guide by using the browser’s Back button.

In the right top corner there is your name where you get the settings ans you log out from Peppi. In the settings you inform for example your contact data.

1 PSP (HOPS)

2 Transcript of Records

3 Calendar

4 Studies (Presence enrolment and application for degree certificate)

5 Recognition and Accredidation of Learning (HOT)

6 ATOMI- digitally signed documents

7 Electronic signature

Own data

Video instructions:


1 PSP (HOPS)

With the personal study plan (PSP) you plan and schedule your studies, you follow the progress of your studies and discuss about your studies with your tutor teacher.

The tabs of the PSP are for planning and scheduling: Inspection, Studies slection, Scheduling, Competences, Messages, Enrolments, Group description. At the top of the window you can see what is your curriculum, what PSP version you are reading, a dropdown listbox to choose another version of PSP, buttons to work with your tutor teacher and PSP. When tutor teacher approves your PSP a new draft version of PSP is formed. You can edit the draft version of PSP when needed.

PSP data

At the right side of the page you can see PSP status, summary information about the studies, messages from the teachers concerning PSP or courses and notices about enrolments and completed courses. Furthermore, you can download your transcript of records in PDF form via button.

PSP sidebar

1.1 PSP Inspection

1.2 Selection of studies

1.3 Comparison of courses

1.4 Scheduling

1.5 Competences

1.6 Messages

1.7 Course enrolments

1.8 Group description


1.1 PSP Inspection

On the Inspection tab, you will see the current structure and contents of your study plan. The plan is based on the curriculum of your study group (the curriculum you have the right to study).

  • View your studies in bigger or smaller units of studies using the objects marked in the following picture. Separate courses are visible or hidden.

    View your studies

  • Info box: Click the question mark at the top of the PSP to see the meanings of different symbols on the PSP (see the picture below).
    • Indicators to tell whether the course is compulsory, optional or elective: a color box to the left of the course name. To find out this, hover with a mouse pointer over the colored box or see the info box.
    • Indicators of the course status: An icon to the left of the course name. To find out this status, hover with a mouse pointer over the colored box or see the info box.

Symbols in use

  • View the contents of study modules
    • Click the name of the study module -> a modal opens, which shows the contents of the module.
    • Close the window by clicking the x in the top right corner or Cancel link in the bottom right corner of the window.
  • View the contents of a course
    • Click the name of the course -> a modal opens, which shows the contents of the course.
    • Close the window by clicking the x in the top right corner or Cancel link in the bottom right corner of the window.
  • The extent of chosen studies in relation to requirements
    • This ratio is visible on the right-hand side of the study module’s name.
    • In the picture below 12 credits is chosen, 15 should be chosen, and 30 credits is chosen, and 30 should be chosen.

Chosen studies

  • Status box (on the right side of the page): See the number of chosen studies in relation to the credits required.
  • Notices (on the right side of the page): see a list of your latest grades.
  • Send for comments button in the top right corner of the window (see picture).
    • This functionality is a part of the acceptance process of the PSP. You may ask comments on your PSP from your tutor teacher.
    • Fill out the fields in the form, the recipient is your tutor teacher, message subject and message itself as usually in email.

      Message to get comments to PSP

    • Very important: Remember to sign your message. It will be sent to the teacher’s email but there is not any message sender.

      Peppi message in the teacher’s email

  • Send for approval button in the top right corner of the window (see picture).
    • This functionality is a part of the acceptance process of the PSP. You ask your tutor teacher to accept the PSP you have formed. Here too, the recipient is your tutor teacher, message subject, message itself, as usually in email, and to sign the message is important.
  • About acceptance process of the PSP
    • The acceptance of the PSP creates the version of the study plan that the student can no longer edit.
    • Immediately after the acceptance, a new draft version is created based on the accepted one, and you can edit the draft version when needed.
    • You may choose the required PSP version from the dropdown listbox Select version of PSP.
  • Add note. With this functionality, you can write notes to courses in PSP or send messages concerning a course to a teacher.
    • Click + sing or speech bubble next to the course or module name. The icon is a speech bubble when it already includes some notes.
    • Icons:
                
    • + sign will popup a similar form as with PSP message. There is a text at the top of the form that informs the course that message belongs to.
    • The recipient is your tutor teacher or the course teacher and the message will be sent to teacher’s email. It is also visible on the teacher’s Peppi desktop. Teacher will also see it when he/she is reading a student’s PSP.
    • Message subject and content like messages in general, remember to sign the message if you sent it to a teacher.
    • The note will be visible only you if you do not write any recipient.
    • Add note button will save the note in the PSP and will send it to a teacher if one is as a recipient.
    • The tutor teacher can send notes to you. You will get an email of it and the note will generate a speech bubble next to the course.
  • Filter selections (picture below)
    • With filter selections, you define what studies you want to inspect in your PSP.

      Filter selections

    • Study type: select the filter criterion based on whether the course is compulsory, optional or elective
    • Study status: select the filter criterion based on the status of the course
    • Scheduling: select the filter criterion based on scheduling
    • Filter selection in use is marked next to the Filter selections button.

1.2 Selection of studies

  • In the Selecting studies tab you can include or exclude your optional and free-choice courses from your PSP. Your PSP has been formed based on the curriculum and there are all the courses offered by the curriculum. You will not study all of them.
  • You will include or exclude courses with buttons. By default, all courses are included.

Include and exclude courses

  • When you exclude the course from your PSP the calculation of credits in the Inspection tab will be automatically made. You are later able to include the course again.
  • You can study other courses that your curriculum offers and include them in free-choice studies. Click the Add studies button, a magnifying glass icon, following the name of the study module > Opintohaku (Search studies) window will open.
    • Note that a course may not be taught in English though the name of the course is written in English.
    • Write a course name or code in the search field to find the desired course and click Search.
    • You may narrow down the search by selecting the search criteria on the left-hand side column. To narrow the search results, choose Study type, Education type, Degree programme, Degree title, Elective or Compulsory.
    • Browse the courses and modules that appear on the list based on your search criteria.
    • If you want to know more about some course or module, click the name of the study.
    • Select the studies you want to add to your study plan by clicking Add to basket button at the end of the course row.
    • View the contents of the Search basket by clicking n studies selected link below the Search basket. Remove one single study by clicking the x in front of the study name.
    • Empty the basket by clicking the Empty basket button.
    • With Add selected to PSP button you add the studies in the Search basket to your PSP.
    • If the studies went under the wrong study module your tutor teacher can move them to the right place or delete.
  • Your tutor teacher can delete courses permanently in your PSP.

1.3 Comparison of courses

  • You will use the comparison of courses when you want to study the contents of the courses as the foundation of your choice.
  • Click the Selecting studies tab.
  • Select courses to the comparison by clicking Add to comparison link.

Compare courses

  • Click Compare in the Compare courses box on the right to see the information of the courses.

Compare courses box

  • Click x to remove a course in the compare courses box.
  • In the Compare courses window you click the Delete selection button to exclude a course from your PSP .
  • You click the X in the right top corner or the cancel link at the bottom to close the Compare courses window .
  • If you excluded a course accidentally and want to have it back, just click include PSP button of the course or Select in the Compare courses window.

1.4 Scheduling

  • In the Scheduling tab, you design your studies to the time axis. At the same time, you can ensure that during the academic year a required study credits will be achieved.
  • Schedule a study
    • Use the drag button to position the course to the desired semester.
    • Change the scheduling: Position the course in another semester.
    • A completed course will be scheduled automatically to a semester when it was studied and its scheduling cannot be changed.
    • Remove course from the timeline: Drag the course back to the structure.
  • View compulsory courses that haven’t been scheduled
    • Click the clock symbol above the studies structure:
    • Click Show all button to remove the filter.
  • View the schedule on different levels of detail: Select Academic years / Semesters / Periods
  • Include the summer periods in the timeline: Select Show summer periods
  • Moving on the timeline
    • Roll the mouse wheel to the direction you want to go or use the scroll bar.

1.5 Competences

  • In the Competences tab, you can examine competences of the courses of your curriculum.

1.6 Messages

  • In the Messages tab you can view your messages according to the message type by selecting PSP tasks / PSP approvals / Notes / Agreements.
  • You can answer messages also in this tab. Click the message subject to  open it.
    • Fill out the fields, remember the proper signature so that your teacher sees who is the sender.
    • Click Send.

1.7 Course enrolments

  • You will see a Notice when it is time to enrol for course implementations

    Time to enrol

  • In the Enrolments tab, you see all your enrolments and also those course implementations you can enrol based on your PSP.
  • There are two groups on the page: Enrolment ongoing and Enrolments
    • In the group, Enrolments there are also the completed courses. The newest enrolments are at the bottom of the group.
    • When you know the enrolment period is going on and you don’t see the enrolment for a course please
      • check that the course is in your PSP
      • contact the teacher of the course, your tutor teacher or student office of your campus.
  • To enrol click the Enrol button.
    • If the course is to be divided into smaller student groups, the enrolment to these groups will be show in the enrolment.
    • You can cancel your enrolment unless the teacher has not accepted your enrolment. You cannot unenrol if there is any notes or marks written by a teacher in a course implementation.
  • Search for more courses in which the enrolment period is going on by clicking +Search for courses button.
    • Write the search word(s) on the text field and press Enter key or click Search button.
    • Enrol to the course by clicking the Enrol button
    • The course will be placed in the External studies module. The tutor teacher can move it, if necessary elsewhere in your PSP.
  • See the status icon of the course to find the status of your enrolment.

1.8 Group description

  • In the Group description tab, you see the notes your tutor teacher has written concerning your group, the working methods and meetings.
  • There are also the names of other members of the group visible.

2 Transcript of Records

In addition to the personal study plan, you can follow the progress of your studies also through transcript of records. You can examine and filter your studies on different criteria. You find this on the desktop and in the menu Transcript of records > Transcript of records.

  • By default, you see all studies according to your PSP with their partial study attainments. You can show and hide the parts with the buttons Show parts / Hide parts.
  • On the right of the window, there is a question mark where you find the meaning of the symbols that are to the left of the course.

Symbols of the courses

  • Filter list options you can delimit the courses in the list:
    • Based on the schedule: Academic year, semester, period
    • Based on the status of the course: Whole PSP, completed, partially completed, failed.
  • When you use filtering there is a text ‘Filter active’ in the window.

    Filter courses

  • An ! sign tells that there is a note for you from a teacher. Put your mouse over the sign and you see the note.

    Note for a student


3 Calendar

3.1 Room reservations

You see the reservations of the classrooms, course implementations and student groups and the teaching events of the teachers in the resource calendar. The calendars of the teachers are not up-to-date because there are only teaching events in the Peppi calendar not for example the meeting times.

More preferably use the functions of the Outlook calendar when you want to find out the teacher’s reserved and unreserved times.

The students do not have rights to reserve rooms.

3.2 Appointments

Peppi is not used to reserve appointments.

3.3 Timetable

In the Schedule Tool (Lukkarikone) you see your weekly schedule based on your enrolments (automatic timetable). You can search for course implementations and form a timetable of your own. See also Schedule Tool guide.

3.4 Schedule Tool

In the Settings page, you define whether you want the reservations of the course implementations and student groups to be copied into your Outlook calendar.


4 Studies

Curriculums takes you to the OUAS public pages to the study guide (in English link is at the bottom of the page). Implementations takes you to the Search for studies page in Peppi (in English is at the top right corner).

4.1 Presence Enrolment

You can enrol to be present or absent to the academic year via Enrolment menu. In the future, all the students can enrol via national OILI service. This function is in use when the enrolment period is in under way. This function is a temporary action until continuing students can use the national OILI service.

(missing picture in English)

Presence enrolment

  1. Studies -> Enrolment
  2. Click Enrolment button
  3. Select to be present or absent for semesters of the academic year
  4. Save

4.2 Application for Degree Certificate

Things concerning the graduation you can read in the Graduation in Ouas page.

The student informs his/her target graduation day with a separate application in the system. With the application for degree certificate the student fills the graduating student feedback questionnaire (AVOP). When a student has answered the feedback questionnaire and has sent the application for degree certificate, the preparing of the student’s graduation (among others, the collecting of the degree based on PSP) will begin in the university.

Follow the instructions in the Graduation page.


5 Recognition and Accredidation of Learning (HOT)

Information about recognition and accredidation of learning (HOT) can be found in the study guide. 

Options for recognizing acquired competence

Concepts

By recognizing, the student parses his/hers acquired skills in relation to the learning objectives so that he can describe and demonstrate his/her skills. The head of the degree program or teacher(s) evaluates the student’s acquired skills in relation to the learning objectives.

 Accreditation means formal approval of the student’s competence.

 In HOT skills may have been acquired through studies completed elsewhere prior to or during current studies, work experience or leisure-related activities (see Image 1.). In HOT, the competence is approved as part of the degree, study module or course as compulsory, optional or fee-choice studies.

learning requirements

learning requirements

 

 

 

 

 

 

Options for recognizing acquired competence

Substitution

Substitution means that the course in a student’s PSP will be replaced by another course, which has been completed elsewhere, or previously in OUAS, or by acquired skills during work or leisure.

You can apply for accreditation of a course, even if the scope of your previously acquired skills does not meet the scope of the entire course to be replaced. In that case, it is a question of partial approval. You will discuss with the course teacher how you will demonstrate your competence for the remaining part of the course. The teacher registers this agreement in the agreement bank.

Inclusion

If there is no corresponding course in the PSP, the course or other acquired skills will be added as such.

Process

  1. Talk to your teacher
  • Courses to be substituted in your HOPS
  • Competences to be included in your HOPS
  1. Start your application in Peppi
  • Enter places of completion and add attachment
  • Enter your previously completed studies or aquired competences
  1. Send your application
  2. Check the progress of your application
  • If needed complete your application
  • If necessary, show competences or add additional accomplishments as agreed

6.1    Creating an application

ACCREDITATION OF LEARNING (HOT) opens from your desktop’s task bar.

open an application from the taskbar

open an application from the taskbar

 

 

 

 

Starting an application

Choose “New application”.

If you’ve discussed making an application, add the date of the conversation to the ‘Date’ field. Otherwise just add the date of your application. As your tutor you can choose e.g., a course teacher and or your own tutor. In the ‘Additional information’ field you write information about your discussion.

Press the ”Save”-button.

filling out a new form

filling out a new form

 

 

 

 

 

 

 

 

 

student basic data

student basic data

Adding places of completion

Choose a type: College, Work Experience or Other (e.g. leisure-related activities).

In the add place of completion pane attachments can be e.g., pdf or image files.

College

In the “Place of performance” field, select a suitable institution (e.g., Polytechnics). If you cannot find a location in the drop-down menu, tick the box “Location not found in the menu” and enter the name in the fields in both Finnish and English. Be meticulous with spelling of the English name (e.g., Nouns and adverbs are written with capital first letters and grammatical auxiliary words (articles, e.g., the, conjunctions and prepositions) with small letters).

In the ”Name of the study” field you enter e.g., the name of your study, Open University Studies, Higher Education Studies, Degree Program. For the handler you can write, in the “Description” field, useful information about your completed studies.

Write down as accurately as possible your own assessment of your competence in relation to the competence goals of your degree in the “The competences acquired compared to the competence goals” field for the handler to have sufficient information to make a decision. It simplifies the process, and no additions are needed.

Add a copy of a certificate or transcript of records as an attachment with the “Choose Files” button. If you’re a transfer student, a student with a separate right to study, a student with completed open UAS studies or you have a degree and you apply for accreditation of studies, you can include in your application a document based on the conversation with your tutor, which lists your studies you want to apply for accreditation. If you have been in an international student exchange, attach the Learning Agreement and Transcript of Records as attachments.

You can verify your studies (e.g., CampusOnline studies) from My Studyinfo:  https://opintopolku.fi/oma-opintopolku/.  Create in My Studyinfo a shared link for your desired studies and save the link to a file. Attach the file to your application.

An application cannot be sent without an attachment.

add college

add college

 

 

 

 

 

 

 

 

 

Add a copy of a certificate or transcript of records as an attachment with the “Choose Files” button. If you’re a transfer student, a student with a separate right to study, a student with completed open UAS studies or you have a degree and you apply for accreditation of studies, you can include in your application a document based on the conversation with your tutor, which lists your studies you want to apply for accredatition. If you have been in an international student exchange, attach the Learning Agreement and Transcript of Records as attachments.

A single attachment has a maximum size of 64 MB. You can verify your studies (e.g. CampusOnline studies) from Koski: https://koski.opintopolku.fi/koski/. There is only Finnish user interface in Koski. Make in Koski a shared link for your desired studies and save the link to a file. Attach the file to your application.

An application can not be sent without an attachment.

Work experience/Other

Choose from the ”Organization type” field ”Outside of formal education”. Tick the ”The employer/other cannot be found in the menu” and enter then name in both Finnish and English in the fields below. Be meticulous with spelling of the English name (e.g., Nouns and adverbs are written with capital first letters and grammatical auxiliary words (articles, e.g., the, conjunctions and prepositions) with small letters).

In “Job title / Other” field, write your job title or skills, e.g., management skills in both Finnish and English, so be meticulous in spelling it.

In the “Description” field, you can write useful information about your work or hobby activities for the handler.

Write down as accurately as possible in the “The competences acquired compared to the competence goals” field for the handler to have sufficient information to make a decision. It simplifies the process, and no additions are needed.

You can add a work certificate for example with the “Choose files” button.

add work experience

add work experience

Applying for substitution

 

Studies completed elsewhere

The course should be in your PSP so that it can be substituted by course completed elsewhere. In the Add a study or competence part, you enter information about the previously completed course or the acquired competence.

Steps:

  1. Click ”+Add previously completed study” button.

 substitution add peviously completed study

substitution add peviously completed study

2. Enter the required information in the “Add previously completed study” fields. The name of the course will be shown in the transcript. Details of the previously completed study must be entered according to the attached certificate. Be meticulous with spelling of the English name (e.g., Nouns and adverbs are written with capital first letters and grammatical auxiliary words (articles, e.g., the, conjunctions and prepositions) with small letters). For the information to be correct, studies completed in Finland can be copied from the My Studyinfo service.

If you have a broad portfolio that you are submitting for accreditation of studies, discuss with the Head of the Degree Program how your previous studies will be marked and named in the application. It may become clear from the discussion that, in addition to substitution, some of your studies will be included. (See instructions for inclusion.) You can enter your studies individually or combine your studies or competencies into one bigger competence portfolio.

Examples of competence portfolios:

  • If you apply for accreditation with a previous degree, enter the degree title in the “Name” field, e.g., Bachelor of Health Care
  • If you apply for accreditation as a transfer student or as a student with a separate right to study, enter “Higher Education Studies” in the Name field both in Finnish and in English
  • If you apply for accreditation as a student with completed Open UAS studies, enter “Open UAS Studies” in the Name field both in Finnish and in English

If several higher education courses replace one OUAS course, combine your competences into one course and type a common name in Finnish and English in the Name field. Alternatively, you can name your course ‘Higher Education Studies’ and enter that in the Name fields.

Accurate information in the “Justifications” field, will speed up the process and reduces any requests for additional information.

From the ‘Select Handler’ drop-down menu, select the Handler for your application. Choose the Head of the Degree Program if you apply with a previous degree with a previous degree, a large portfolio, or foreign studies. Choose a teacher as a handler if you apply for accreditation with a course.

substitution add peviously completed study 2

substitution add peviously completed study 2

 

 

 

 

 

 

 

 

 

 

  1. Enter the required information in the fields under ” Studies for which accredation is sought”.

Choose from your PSP the study or studies you wish to substitute by the previously completed study.  If the study is not yet in your PSP, you can add it in the “Add yourself” tab.

studies accredidation sought

studies accredidation sought

 

 

 

 

 

 

 

Alternatively, you can add the study in your PSP’s ”Study selection” tab. You’ll find Oulu UAS’s course offering on clicking the search icon.

add course in PSP

add course in PSP

 

 

Several studies replace one Oulu UAS’s course

Add each study as a separate application and select for all for the same Oulu UAS’s course. Send these applications to the same person. Enter information of your studies according to the instructions above

Skills acquired during work or leisure

You can apply for substitution with acquired competence for which you do not have a study certificate. In the applications “Justifications” field you specify your acquired skills and if needed the method of demonstrating these skills. The teacher informs you whether you need to demonstrate your acquired competence.

Steps:

  1. Click ”+Add previously acquired comptence” -button
add competence

add competence

 

 

 

  1. Select places of performance, handler and from your PSP the course, which learning outcomes you propose you have achieved.

From the ‘Select Handler’ drop-down menu, select the Handler for your studies. Choose the Head of the Degree Program when you apply with a previous degree with a previous degree, a large study module, or foreign studies. Choose a teacher as a handler if you apply for accreditation with a course.

add competence

add competence

 

 

 

 

 

 

 

Applying for inclusion

 Studies completed elsewhere

Steps:

  1. Click ”+Add previously completed study” button

 inclusion add completed study

inclusion add completed study

  1. Enter the required information in the “Add previously completed study” fields.

Details of the previously completed study must be entered according to the attached certificate. Be meticulous with spelling of the English name (e.g., Nouns and adverbs are written with capital first letters and grammatical auxiliary words (articles, e.g., the, conjunctions and prepositions) with small letters). For the information to be correct, studies completed in Finland can be copied from the My Studyinfo service.

Accurate information in the “Justifications” field, will speed up the process and reduces any requests for additional information.

From the ‘Select Handler’ drop-down menu, select the Handler for your studies. Choose the Head of the Degree Program when you apply with a previous degree with a previous degree, a large study module, or foreign studies. Choose a teacher as a handler if you apply for accreditation with a course.

inclusion add completed study 2

inclusion add completed study 2

 

 

 

 

 

 

 

 

 

  1. Click the ”Add yourself” tab. This will open the “Add yourself” form. In the “Name” field, you can enter the orginal name or change the name of the study if you seek accreditation for less than the original scope of the study. After entering required information, click the “Add” button and finally click the “Save” button.

The following image shows your application after adding your study. The left side contains information about the module included and the right side information about the study you seek to include.

application completed

application completed

 

 

 

 

 

The following image shows your study module containing courses for which you seek accreditation.

module courses accredidation

module courses accredidation

 

 

 

 

Competence aquired during work or leisure

Steps:

  1. Click ”+Add previously acquired competence” button
Competence aquired during work or leisure 1

Competence aquired during work or leisure 1

 

 

 

  1. Enter the required information in the “Existing competence” fields.
  1. Click the ”Add yourself” tab. After that opens the “Or add the study yourself” form. Enter into the “Name” field a descriptive name of your competence. Define the extent of your competence in credits. Once you’ve entered the required information, click the “Add” button. Finally, click on the “Save” button.

Sending your application

Once you’ve completed your application, you can view the information you’ve saved. If necessary, edit the information using either the “Edit” button or by clicking the Pen symbol. The “Submit application” button sends your application to the selected handler. You can track the status of your application on the Student’s Desktop in the ACCREDITATION OF LEARNING (HOT) menu.

application sending

application sending

 

5.1.6 Completion of the application

Once you have submitted your application for processing, you can not edit it anymore. If the handler returns your application, you can edit it. Your returned application will be displayed in HOT as shown below.

Editing a returned application

 The accreditation part of the returned application moves into edit mode with the “Pen

 Completion of the application

Completion of the application

6.2 Completion of the application

Once you have submitted your application for processing, you cannot edit it anymore. If the handler returns your application, you can edit it. Your returned application will be displayed in HOT as shown below.

 Editing a returned application

 The accreditation part of the returned application moves into edit mode with the Pen symbol or with the Modify” button. Following actions are possible:

  • Complete your application, if details are missing
  • Delete added studies
  • Transfer your application to another handler if requested

However, your application will only be returned to your selected handler via the ”Return to Processing” button.

Processing of application

6.3 Processing of application

You can also track the progress of your application from HOT and your email. You will see all your applications in HOT as shown in the following image. From the column name, you can sort the column data in either ascending or descending order.

 application in agreement_bank

application in agreement_bank

Agreements are also shown in your PSP.

agreement in PSP

agreement in PSP

 

 

 

6.4 Technical Support

In case of problems with using the system, sent your message to peppi-helpdesk@oamk.fi.

 


6 ATOMI – digitally signed documents

1 Introduction

The Atom service provides you with digitally signed documents. These include, for example, a study certificate and a transcript of records.

2 Usage

2.1 Ordering a document

You can access the Atomi service via the ORDERS header of the top menu (Image 1).

 

 

 

Image 1: Access Atomi service via the ORDERS header.

The Atomi service contains electronically signed documents which you can order (Image 2.).

Electronically signed documents which can be ordered

Electronically signed documents which can be ordered

 

 

 

 

Image 2: Electronically signed documents which can be ordered

Instructions for ordering a document

  1. Choose the document you want to order
  1. Select a language for the document ja click ”ORDER” (Image 3). The Atom service then creates an electronically signed PDF document.
Language selection and ordering a document

Language selection and ordering a document

 

 

 

 

Image 3: Language selection and ordering a document

  1. Click on the ‘DOCUMENTS’ tab (Image 4.)

 

 

 

Image 4: ‘DOCUMENTS’ tab

  1. The latest document you ordered is first in the list
  2. Click on the document name to open it (Image 5.)
5.Click on the document name to open it

Image 5: Click on the document name to open it

 

 

 

The document either

  1. opens in your browser or
  2. it is being saved in the Downloads folder or
  3. it is opened in a default program, e.g. Adobe Acrobat DC

The document is stored on your computer. For example, you can send it as an email attachment. You can check the authenticity of the document’s electronic signature by following the steps in chapter 3 Checking Document Authenticity.

2.2 Deleting a document

Atomi has limited number of documents to 20. If the amount is full, delete previous documents to order new documents. Documents can also be saved on your computer.

Please note that the authenticity of deleted documents cannot be verified by student services in the case of paper document. You can check the authenticity of the electronic document (no paper document) by following the steps in Electronic signature.

Instructions:

  1. Click on the DOCUMENTS tab
  2. Choose the document you want to delete on red trash can icon (
    trash can icon

    trash can icon

    ) in the delete column.

 

 


7 Electronic signature

Checking Document Authenticity

1.1 Atomi Validator

You can validate electronically signed document by Atomi Validator -service.

1.2 Adobe Acrobat Reader DC

To check the authenticity of the document’s electronic signature, open the electronic document with, for example, Adobe Acrobat Reader DC. By default, Adobe Acrobat Reader DC does not recognize the root certificate of the Population Register Center (CTR), which causes the software to declare the signer unknown.

You will be able to add the root certificate of the Digital and Population Data Services Agency (DVV) to the trusted certificates by importing the root certificate of the DVV according to the following instructions.

  1. Download the root certificate of the Digital and Population Data Services Agency) from this website: https://dvv.fi/varmenteet-ja-kortit-organisaatioille clink on VRK Gov. Root CA-G2 –text (Image 1.). The root certificate file (vrkroot2c.crt) is stored on your computer. (Your browser may consider the root certificate file to be harmful, but allow your browser to save the file.)

 

 

 

 

Image 1: Saving the root certificate

  1. Open Adobe Acrobat Reader DC
  2. Choose program properties: Edit -> Preferences… (Image 2.)
Choose program preferences

Choose program preferences

 

 

 

 

 

 

 

 

 

 

Image 2: Choose program preferences

  1. Choose Signatures -> Identities & Trusted Certificates: click on the More…-button (Image 3.)
Choose Signatures -> Identities & Trusted Certificates

Choose Signatures -> Identities & Trusted Certificates

 

 

 

 

 

 

Image 3: Choose Signatures -> Identities & Trusted Certificates

  1. Choose Trusted Certificates -> Import (image 4.)
Trusted Certificates -> Import

Trusted Certificates -> Import

 

 

 

 

 

 

 

Image 4: Trusted Certificates -> Import

  1. Choose Browse and retrieve the downloaded vrkrootc.crt file -> Open (Image 5.)
Adding the root verification file (vrkrootc.crt)

Adding the root verification file (vrkrootc.crt)

 

 

 

 

Image 5: Adding the root verification file (vrkrootc.crt)

  1. In the Contacts section click on the certificate you downloaded from the CTR. In the Certificates section, click the same certificate. Click the Trust… button (Image 6)
Adding a certificate as a trusted certificate

Adding a certificate
as a trusted certificate

 

 

 

 

 

 

 

 

Image 6: Adding a certificate as a trusted certificate

  1. Choose Use this certificate as a trusted root -> OK (Image 7.)
Use this certificate as a trusted root

Use this certificate as a trusted root

 

 

 

 

 

 

 

 

 

Image 7: Use this certificate as a trusted root

2 Paper Document

Oamk student services can check the authenticity of a document if you have not removed your document. Contact information for Oamk student services: http://www.oamk.fi/opinto-opas/en/studying-at-oulu-uas/counselling-and-student-services


Own data

You see your data by clicking your own name at the right top corner of the window. You see your entitlements that is degree programmes you have a right to study, you can change the language of the user interface and with Settings button you are able to look at your studying information and your personal data. If you have more than one entitlement you choose the one you want to look at.

Your data

You can look at the information which is related to the degree programme. If you have more than one entitlement you can change the degree programme here by clicking the name of the degree programme (not the arrow icon). You can edit personal data, contact information, data distributions, next of kin and insert your image in the settings if you wish.

Your data in Peppi

There are language choices in the settings. Change the language more preferably in the right top corner in the language menu.

CHANGE OF PERSONAL INFORMATION

If the student’s personal information has not been automatically updated through the Digital and Population Data Services Agency, please proceed according to the following instructions:

The student has to verify the change in the personal information by presenting a passport or identity card including a photograph (NOTE! a driver’s license is not accepted), before the information can be changed into the student administration system.

– change of first/surname)
– complementing the personal identity number or
– correcting an error in the personal identity number

If the student is not able to visit the service point, he/she can send a copy by using his/her Oamk student e-mail address.

The personal information of a student who has gone through sex reassignment can be changed, if a certificate from the Digital and Population Data Services Agency, an extract from the Population Information System, an identity card or other certificate issued by the authorities is presented. The changes can be done, even if the Digital and Population Data Services Agency has not juridically confirmed the sex of a person.

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2 comments

  1. Pekka Kilpinen
    Written on 26.2.2021 at 13:03:46 | Permalink

    Hei,
    voisiko Pepin HOT-ohjeisiin laittaa ohjeen ja myös mallin (video tms.) aikaisemman suorituksen todistamisesta jaetulla linkillä opintopolku.fi/koski/opinnot/… ? Tämä toimisi lähes kaikille HOT:n perusteena oleville aikaisemmille opintosuorituksille.
    Nyt hakemuksia joutuu usein palauttamaan, kun liitteenä olevat todistukset eivät ole kunnollisia.
    yt.
    -Pekka Kilpinen

  2. Anna-Liisa
    Written on 26.2.2021 at 16:31:43 | Permalink

    Kiitos kommentista, välitin sen ohjeesta vastaavalle, joka on ottanut asian hoitaakseen.

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